Client intake system
Enquiry form to conflict check to matter creation to welcome email — one unbroken chain, with the client care letter populated from the data the client already gave you.
For UK solo solicitors & small firms
Automate the admin.
Free the lawyer.
Flowjure builds the systems that run your intake, documents, deadlines and client updates — designed by someone with a law degree, not a generic IT consultant. Live in weeks, not quarters, with no per-seat software bill.
Fixed scope. Fixed price. No work starts without a signed SOW.
- New enquiry received00:00
- Conflict check triggered00:04
- Matter opened in your CMS00:31
- Client care letter drafted01:12
- Key dates in the fee earner's diary01:48
Typical manual process
1–3 days
Same process, automated
Under 2 minutes
●LLB (Hons) Law & Criminology
●Bar Training Course, BPP · non-practising
●Built on self-hosted n8n
●UK · England & Wales
The problem
Admin isn't an inconvenience. It's your most expensive line item.
Every hour a fee earner spends re-typing client details, chasing documents or manually diarising a limitation date is an hour that can't be billed — and a risk that shouldn't sit in someone's inbox.
Admin per fee earner
5–10 hrs
Lost to repetitive intake, drafting, filing and status-chasing in a typical week.
Cost at £150/hr
£3,000
Billable time absorbed by admin every month, per fee earner, before a single file is opened.
Build timeline
2–4 wks
Scoped from signed agreement to a live, documented system, with training and SOPs included.
Illustrative figures based on a £150/hour charge-out rate — we'll model the actual numbers for your firm on the discovery call.
Services
Five systems that take the repetitive work off your desk
Each one is built on n8n, hosted on infrastructure you own, and connected to the tools you already use — Clio, PracticePanther, Outlook, Google Workspace, SharePoint or NetDocuments.
Document automation engine
Templates plus matter data equals a populated Word or PDF draft: NDAs, engagement letters, standard court forms. Named, versioned and filed to the right folder automatically.
Deadline & limitation tracker
Key dates pulled from intake straight into Outlook or Google Calendar, with escalation when a date approaches without action and a weekly digest to fee earner and supervisor.
Client communications pipeline
Status updates that go out at each matter milestone without anyone remembering to send them — plus invoice generation and polite, automatic payment reminders.
Compliance & reporting workflows
AML and KYC document requests and reminders, GDPR subject access request handling, and regulatory filing calendars that prompt you before the deadline, not after.
Ongoing support & iteration
Once a system is live it needs an owner. Monitoring, fixes, and new workflows as the firm changes — for a flat monthly fee, not an hourly scramble.
Pricing
Published prices. Fixed scope. No hourly surprises.
The audit is the recommended starting point: it costs little and produces something useful whether or not you go further. Prices exclude VAT where applicable.
Start here
Automation Audit
£499
1–2 days · no build commitment
- Two-hour discovery session with you and your team
- Written automation roadmap, 10–15 pages
- Prioritised by hours saved and risk removed
- Yours to keep, whoever builds it
Starter Build
£1,500
1–2 weeks · one workflow
- One system built and deployed end to end
- Intake, document generation or email automation
- Weekly Loom updates through the build
- Handover SOP and 30 days of support
Full Build
£2,500–4,000
2–4 weeks · complete system
- Intake, document generation and client comms
- Case management integration and deadline alerts
- Two rounds of user acceptance testing
- Full documentation and walkthrough videos
Monthly Retainer
Monitoring, updates, new workflows and priority support once your systems are live.
£300–800 / month
Training & Handover
Half-day staff training, remote or on-site, plus recorded walkthroughs and written SOPs.
£750
Compliance Audit
Process and workflow review against UK GDPR, data mapping, and a written gap report. Operational review only — not a legal opinion on your compliance status.
£350
Builds are invoiced 50% on signature and 50% on delivery. Retainers are billed on the 1st of the month and can be cancelled with 30 days' notice.
How it works
Seven steps, every engagement, no exceptions
You always know what happens next, what it costs, and what is expected of you. Anything outside the agreed scope is quoted separately before it's built.
Discovery call
Thirty minutes to understand how the firm actually runs and whether automation is the right answer.
Proposal in 48 hours
A written scope of work with fixed deliverables, a fixed price and a dated timeline.
Contract and deposit
Signed agreement and 50% deposit before any build work begins.
Build sprint
A short video update every Friday so you can see progress without a status meeting.
You test it
Your team uses the system in a staging environment. Two rounds of revisions are included.
Go live and handover
Written SOPs and recorded walkthroughs, so the knowledge stays with the firm.
Support window
Thirty days of support after go-live, then an optional retainer if you want it looked after.
Why Flowjure
A legal background is the difference between a workflow and a working system
Most automation projects in law firms fail because the person building them has never heard of a conflict check, a limitation date or a client care letter. I trained in them.
Flowjure is run by Gervasio Tchikomo, a legal automation specialist with an LLB (Hons) in Law and Criminology and the Bar Training Course at BPP. Flowjure is not a law firm and does not give legal advice — it builds the operational infrastructure around the legal work your team already does.
- TrainedLLB (Hons) Law & Criminology, and the Bar Training Course at BPP — non-practising, but the vocabulary and the procedure are already familiar.
- TechnicalSystems built on self-hosted n8n, so there are no per-seat licence fees and the workflows belong to you.
- ComplianceA background in freight, customs and regulated operations — deadlines, audit trails and documentation are the day job.
- MultilingualEnglish, Portuguese and Spanish, for firms with cross-border clients and correspondence.
- IndependentYou own your data and your outputs. No lock-in, no reseller commissions, no software you can't leave.
Questions firms ask
The honest answers
We already have a case management system.
Good — I'll build on top of it. Case management systems are strong at holding files and weak at everything around them: the communications, the document generation, the chasing, the reminders. That gap is exactly what Flowjure fills, and nothing needs replacing.
Isn't this expensive for a small firm?
Compare it to what the admin costs now. If one fee earner loses five hours a week at a £150 charge-out rate, that's roughly £3,000 a month in absorbed billable time. A £2,500 build pays for itself in under a month on those numbers — and the audit at £499 tells you whether that's true for your firm before you commit to anything.
We're far too busy to take this on right now.
Being busy is the reason to do it, not to wait. The build needs around two hours of your input in total; the rest is my work. Firms that put it off until things calm down tend to find things never calm down.
Is our client data safe?
Systems are self-hosted on infrastructure controlled for your firm rather than a shared multi-tenant SaaS platform. Every engagement is covered by a written data processing agreement setting out exactly what Flowjure may access and why. Where a build touches personal data, data mapping is part of the scope.
Do you give legal advice?
No. Flowjure is not a law firm, is not regulated by the SRA, and does not provide legal advice. Automated documents are drafts and are clearly marked as such — your fee earners review and approve them exactly as they would any other draft. If a question needs legal advice, you'll need to instruct a solicitor.
What happens if we want to stop working with you?
The workflows and documentation are handed over and belong to your firm. Retainers end on 30 days' written notice. There's no proprietary platform holding your processes hostage.
Next step
Thirty minutes. One specific recommendation.
Bring one process that frustrates the firm — intake, document drafting, deadline tracking, whatever it is. I'll tell you on the call whether it can be automated, roughly what it would take, and what it would cost. No obligation, and no pitch deck.